Bank receipts

Within one week of receipt

Obtain records from the meet organisers, and reconcile these to the Treasurer’s records

Within one month of the completion of the activity

Issue cheques to meet liabilities as they fall due

Per the suppliers’ stipulated time limits

To maintain an up to date cashbook recording all receipts payments and the cash balance

Continuous

Reconcile the balance per the cashbook with the bank statement

At least quarterly

Maintain a financial record of the club’s assets, including hire equipment

Continuous

Prepare periodic reports for the Chair and Committee, consisting of a statement of income and expenditure, analysed between principal activities; balance sheet; and a bank reconciliation

Half yearly

Prepare annual report and accounts for the members. The accounts to include an income and expenditure accounts, balance sheet, and notes to the accounts. The balance sheet to include physical assets, creditors, accrued expenses, debtors and prepayments. The notes will state the principal accounting policies under which the accounts are prepared, and provide sufficient details of income, expenditure, assets and liabilities to enable the membership to have a satisfactory understanding of the financial performance of the ESTC, and of its state of affairs.

Annual, in time for the Annual General Meting.

To advise the Chair and Committee on financial matters; to prepare financial policy for the Chair and Committee.

Maintain a complete set of documents to support the expenditure incurred, and the income received.