These are in addition to the standard process for running a ski week-end.
- Be very clear in the advert for the week-end that the maximum numbers for skiing and accommodation cannot be changed and will be strictly adhered to. Consider having an earlier cut off than normal for people booking onto a Buddy Week-end. People interested in attending a week-end should only go through the booking convenor. Individuals booking directly with the accommodation causes confusion with the accommodation owners and should be strongly discouraged.
- Again in advertising, be very clear that is only for those wishing to participate in the buddying groups. This is because these week-ends are very popular.
- Two organisers are recommended: one for the accommodation and usual week-end stuff, the other for the skiers' levels, type of kit and buddies.
- A process for capturing peoples' experience and aims for the week-end is recommended.
- The maximum size of each group should be 6, including 2 buddies. Always have 2 buddies in a group.
- Hold a briefing on the Friday evening so people know what to expect of the buddies. Buddies are not leaders; it is more like going out with a more experienced friend. The group should work as a team as would be expected on other meets. Buddies should encourage participants to volunteering themselves as buddies for future Buddy Week-ends.