Membership of the ESTC is required to participate in a Club meet for insurance purposes. Non-members may attend one meet of no more than three nights in order to determine whether or not they want to join the Club.
To make a booking, complete the booking form on the website and email/send it to the meet organiser named on the website. A booking is confirmed for a weekend meet when the full amount for accommodation has been received by the meet organiser. Payment should be by cheque made payable to ESTC.
If there is a need to cancel the meet, this should be done by the Thursday 8 days before the meet in order that other participants could step in to take the place. If no other participants step in to take the place that is being cancelled, the full cost will be charged.
HolidaysTo make a booking, email/send the booking sheet to the organiser; a place is confirmed when the non-refundable deposit is received by the organiser. The full balance of the cost of the accommodation will be payable before the start of the holiday. If there is a need to cancel the holiday, notify the organiser as soon as possible. If another participant can not take up the place, the full cost of the accommodation will be charged.
ChildrenChildren will be charged at the rate for children at the venue or for the full cost of a bed, if they require one, whichever is appropriate. Where children are small and sleep in their parents’ two-bedded room, there will be no charge, subject to the policies of the venue.
Participants should take their own breakfasts, lunches, snacks and drinks. The Saturday evening meal is communal and cooks will be nominated by the organiser. The cost of the food on Saturday is shared. Wine is usually provided and participants will be asked whether they would like wine and, if so, what colour. The cost of the wine is shared amongst the wine drinkers only.
HolidaysThe catering arrangements vary, but will include communal meals with shared costs.
The Club operates car pools and arranges car sharing where possible for both travelling to and from the meet and during the meet. It is assumed that everyone living in the Edinburgh area will participate in the car pool unless they specifically opt out. The organiser will assist the co-ordination of transport arrangements before the meet by circulating a list of attendees and their contact details, and suggested drivers and passengers. It should be noted that whilst every effort will be made to arrange a lift for everyone, it can not be guaranteed.
The cost per mile is currently 25p per mile.
Participants on weekend meets need to bring:
The Club recognises that ski touring and other mountain activities carry a danger of personal injury or death. Participants in these activities should be aware of and accept these risks and take responsibility for their own actions and involvement.
All members of a group undertaking Club activities owe a duty of care to the people with whom they share the activity; and this extends to wearing appropriate clothing and being properly equipped to cope with foreseeable hazards. It is difficult to discharge this duty of care unless members of the group stay in visual contact.
Members have the responsibility to check that all their equipment is in sound condition and appropriate to the activity.
All members involved in Club activities must be aware that those perceived as ‘in charge’, i.e. leading walks, ski trips, cycle rides or climbs, are not necessarily qualified, do not need to be qualified and are not regarded by the Club, nor regard themselves, as technical experts.
The safety of members is their own responsibility but the Club has a duty of care to make sure that relevant weather forecasts and avalanche reports for the trip are consulted and taken into account and that people are encouraged to use ice axes and crampons where appropriate. Inappropriately dressed members should be advised of the need to wear clothing appropriate to the circumstances. Where members consistently refuse to act on advice, the Committee should be informed to decide on appropriate action.
Where individuals have higher levels of experience, offer advice or have assumed de facto responsibility for route finding etc, they have a greater duty of care. They are expected to ensure that they:
For safety reasons, all participants will be asked to complete a route card showing their intended activity and finish time. Whilst this is not mandatory, it is advisable. Each party/participant shall inform the meet organiser by phone by the agreed time when they have safely finished their activity. The meet organiser must make arrangements to receive such calls in a timely manner and initiate action if a group does not report in by the agreed time.
© Copyright Edinburgh Ski Touring Club 2010. e-mail: webmaster@estc.org.uk. Last updated June 2010.